Share files from Google Drive

Y'all can share the files and folders that you lot store in Google Drive with anyone.

When you share from Google Drive, you can command whether people tin edit, comment on, or only view the file. When y'all share content from Google Drive, the Google Drive plan policies apply.

Stride 1: Detect the file yous want to share

Share a single file

  1. On a calculator, go to Google Bulldoze, Docs, Sheets, or Slides.
  2. Click the file you want to share.
  3. Click Share or Share Share.

Share multiple files

Ship & share Google Forms

Footstep two: Choose who to share with & how they tin use your file

Share with specific people

Share a link to the file

Y'all can transport other people a link to your file so anyone with the link can utilize information technology. When you lot share a link to a file, your proper noun and your email will be visible as the owner of the file.

  1. Select the file you desire to share.
  2. Click Share or Share Shareand thenGet link.
  3. Under "Get Link", click the Downward arrow Down.
  4. Choose who to share the file with.
  1. To decide what people can do with your file when you share information technology, select Viewer, Commenter, or Editor.
    • Learn more most how others view, comment, or edit files.
  2. Click Copy linkand thenDone.
  3. Copy and paste the link in an e-mail or any identify you lot want to share it.
  1. Select the file you want to share.
  2. Click Share or Share Shareand thenBecome link.
  3. Under "Go Link," click Change to anyone with link.
  4. To determine what people can practice with your public link when y'all share it, selectViewer,Commenter, orEditor.
  5. Click Done.
  6. Re-create and paste the link in an email or whatsoever identify yous want to share it.

People who aren't signed in to a Google Account prove upward equally anonymous animals in your file.Learn more than virtually anonymous animals.

Share & collaborate on a file with many people

At any time, a Google Docs, Sheets, or Slides file can just be edited on up to 100 open tabs or devices. If there are more than 100 instances of the file open, only the possessor and some users with editing permissions can edit the file.

To share and collaborate on a file with a very wide audience:

Publish the file

  • If you need many people to view a file at once, publish it and create a link to share to viewers. Y'all can give edit access to people who need to edit or annotate on the file. Learn how to publish a file.
  • Depending on your business relationship'south settings, publishing a file makes it visible to everyone on the web, everyone in your organisation, or a group of people in your organization. Be careful when publishing private or sensitive info.
    • Important: If you take an business relationship through work or school, your ambassador can limit who tin view a published file. If y'all're an administrator, learn how to control who can publish documents to the web.
  • To remove a file from the web, yous must end publishing it. Acquire how to cease publishing a file.
  • To terminate sharing a file with collaborators, learn how to change sharing permissions.

Create a Google Site

  • Create a Google Site to share information with many people.  You tin embed documents, spreadsheets, and presentations on the site, which tin can exist viewed by a large amount of users. Learn how to embed documents on a site.
  • If you anticipate loftier traffic to your site, first publish your document in Google Docs, Sheets or Slides, so embed the published URL into Google Sites. Larn how to publish a file.

Collect feedback with Google Forms

  • If you need to get together a lot of information, create a Google Course. Responses volition be recorded in a Google Sheet. Give edit access merely to people who need to work with the responses. To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file.

Prepare issues with documents shared with many people

If your document is shared with many people and information technology's crashing or not updating speedily, try these troubleshooting tips:

  • Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. Learn how to create a Google Form.
  • If you're making a copy of a document, don't include resolved comments and suggestions. Acquire how to make a re-create.
  • Delete older data or motility information into a new document.
  • Ask viewers to close the certificate when they aren't using it.
  • Include simply the most important information in a published document. Shorter documents load faster.
  • Reduce the amount of people with edit admission to a document.
  • If collecting information from multiple documents, create a new, view-only certificate to share with a large number of people.

Limit how a file is shared

Cull if people can view, comment, or edit

When yous share a file with someone, y'all can choose what they tin do with it.

  • Viewer: People can view, simply tin can't change or share the file with others.
  • Commenter: People can make comments and suggestions, just can't modify or share the file with others.
  • Editor: People can make changes, have or reject suggestions, and share the file with others.

Alter who your link is shared with

When you lot share a link to a file, y'all control how widely the file is shared. These options depend on if your Google Business relationship is through piece of work, school, or Gmail.

  • Public: Anyone can search on Google and get admission to your file, without signing in to their Google Account.
  • Anyone with the link: Anyone who has the link tin can use your file, without signing in to their Google Account.
  • Restricted: Simply people you lot share the file with volition be able to apply information technology.

Related articles

  • Brand Google Docs, Sheets, Slides & Forms public
  • Stop or change how a file is shared
  • Transfer file ownership
  • Share folders in Google Drive
  • Find files shared with you

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